Remote Office Assistant

Remote Office Assistant (Administrative + Entry-Level Accounting)

Want a role where you can keep things running smoothly, help solve billing and admin puzzles, and grow your accounting foundation—all from the comfort of a remote setup? Coalition Technologies is hiring a Remote Office Assistant who’s organized, dependable, and detail-obsessed. If you enjoy accurate records, clear communication, and supporting a team behind the scenes, this is your next move.

About The Role

As a Remote Office Assistant at Coalition Technologies, you’ll support daily administrative operations while also helping with entry-level bookkeeping, billing support, reporting, and data entry. You’ll be trusted to handle sensitive information with discretion, keep company records accurate, and assist internal teams with ad hoc requests that keep projects moving.

This is a strong “grow with us” position—high performers often advance into the Accounting team and other departments over time.

What You’ll Do

• Be the first line of support by answering phones and responding to emails professionally and promptly.
• Handle entry-level bookkeeping tasks, including:
  • Recording expenses
  • Organizing receipts
  • Maintaining clean, accurate transaction records
• Support billing operations by helping resolve billing issues with both clients and internal team members.
• Assist with reporting and analysis by providing account access, usage reports, and other ad hoc support for team members.
• Support quality checks for internal and client-facing reports to help ensure accuracy and consistency.
• Manage client documentation and payments, including:
  • Organizing new client contracts
  • Creating invoices
  • Processing client payments
• Maintain internal databases through ongoing upkeep and data entry.
• Coordinate company-wide moments by researching, ordering, and distributing gifts 2–3 times per year.
• Help organize events and special projects, including competitions and other initiatives throughout the year.
• Support calendar operations by facilitating holiday calendars, time-off calendars, and schedule variation calendars.

What We’re Looking For

• Growth mindset: You’re willing to learn, improve, and collaborate with the team and company as a whole.
• Communication you can trust: Strong verbal and written communication skills.
• Discretion and ethics: You understand the importance of confidentiality and can be relied on with sensitive information.
• Detail-first organization: You naturally notice what others might miss—and you keep records clean.
• Comfort supporting multiple workflows across administrative tasks, bookkeeping, billing, reporting, and data entry.
• Process improvement attitude: You’re innovative and open to challenging existing methods when better ways are available.
• Schedule availability: Ability to work 40 hours per week, Monday–Friday, 9:00 a.m. to 6:00 p.m. Pacific Time.
• Reliable remote setup: A fast computer, quality internet, and a remote workspace with camera, microphone, and speakers.

Preferred (Nice to Have)

We’re absolutely open to candidates who are eager to learn—these are preferences, not requirements:

• Intermediate spreadsheet skills
• Experience with bookkeeping or financial record keeping
• Experience with Google Sheets, Microsoft Excel, QuickBooks Online, and Google Workspace
• Experience supporting billing, invoicing, reporting, data entry, or administrative operations

Skills Assessments Matter

Coalition Technologies evaluates candidates through skills assessments. Strong performance on these assessments can be considered even if you don’t meet every preferred experience or educational background requirement.

Remote Work Environment

Coalition Technologies is a fully remote company. Your team will work remotely with the support of time tracking software, structured communication, and a culture built to help remote employees succeed. The company has supported remote team members for more than a decade, and qualified applicants are welcome from around the world.

Growth Opportunity

This role is designed for people who want to build real operational and accounting support skills. Successful Office Assistants have advanced quickly, earning promotions within the Accounting team and across other departments.

Compensation

California, New York, Washington, and Colorado: Starting base pay ranges from $15 to $25 per hour.

Compensation may vary based on experience, qualifications, skills test performance, geographic location, and seniority of the position offered.

Outside these states: Compensation may fall outside the listed range.

Benefits

• 100% remote work with a company that has supported remote teams for more than a decade
• Profit-sharing bonus plan for full-time employees, with up to 50% of company profits paid monthly
• Competitive Paid Time Off plan to support work-life balance
• Subsidized gym memberships
• Insurance packages (eligible US-based team members):
  • Medical
  • Dental
  • Vision
  • Life insurance
• International Health Insurance Reimbursement Program (eligible international team members)
• Device upgrade and learning reimbursement programs
• Career development plans with clearly defined goals and rewards
• Additional job-specific incentives and bonuses

Ready to Apply?

If you’re dependable, detail-oriented, and excited to support both administrative and foundational accounting work remotely, we’d love to hear from you. Apply and show us how you keep things organized, communicate clearly, and take pride in accuracy.

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